- + Disclaimer
New College Durham makes all reasonable efforts to ensure that the information in the website is correct and current. Please note however that the content is naturally subject to change from time to time.
The information on this website is correct at the time of publishing and is provided for the guidance of students applying to or entering the College. The College makes reasonable efforts to provide all information with reasonable care.
The College is entitled to make reasonable changes to course provision, including changes to fees and financial awards.
All materials on this web site are the copyright of New College Durham or are reproduced with permission from other copyright owners. All rights are reserved. The materials on this web site may be retrieved and downloaded solely for personal use. No materials may otherwise be copied, modified, published, broadcast or otherwise distributed without the prior written permission of the College unless explicitly stated.
Permission is granted for such material to be viewed, stored, or output as hard copy, for individual, non-commercial use only.
Links to third party information
This website includes links to third party websites. The College is not responsible for the content or security of these sites. These links are used to provide further information and are not intended to signify that the College endorses such websites and/or their content. The College takes no responsibility for any loss or damage suffered as a result of using the information published on any of the pages of the linked websites.
The College permits the use of deep linking to link to pages in this site but is not responsible for ensuring that the pages that are linked to will remain on the website permanently.
- + Privacy Notice General
We will only collect and use personal data you have given to us for the purposes we tell you about.
New College Durham is the Data Controller for the Personal Data we collect and hold. The Data Protection Officer is Suzy Taylor, Information Governance and Projects Manager, and she can be contacted at firstname.lastname@example.org. Please contact her if you have an enquiry about how the College manages your personal data or want to make a request for information.
We have a Data Protection Policy that you are welcome to review.
If you create an online account with us we will hold your information and use it to contact you in relation to your application, interviews and offers, or about courses you have favourited. You can manage these contact preferences and favourites on the 'My Account' screen or by contacting email@example.com
If you have asked us to provide you with course information or support or registered to attend an event using our 'Ask a Question', LiveChat or EventBrite services you will get the option to create an online account with us.
If you've used these services but have told us you don't wish to create an online account with us we will store your contact history for up to 6 years, only for use in case you decide to follow up the enquiry.
If you don't choose to join a course of study within 6 years of creating an account or making an enquiry, or if you don't want us to keep your information anymore, we will remove your details from our system.
If you've already asked us to keep in touch with you or said we can email you with marketing information or with market research enquiries, we will provide you with information about how to amend your contact preferences each time we contact you.
If you have asked us to provide you with information using our 'Contact Us' service we will use your contact details to respond to your enquiry and then discard them.
If you go on to apply for a course or enrol with the College we will collect and use other Personal Data, more information on how this data is managed and used can be found below.
- + Privacy Notice at Application
When you apply for a course we will create an account to store information about your application and use it to contact you in relation to your application, interviews and offers. You can manage your application, including these contact preferences and your favourites on the 'My Account' screen of the website or by contacting firstname.lastname@example.org
If you don't choose to join a course of study within 6 years of creating the account, or if you don't want us to keep your information anymore, we will remove your application details from our system.
Your employment history, qualifications and references provided on the Application Form will be used to determine the offer we make to you. Along with the other personal details collected we will keep it for 6 years after you have left the College to ensure we have adequate records to deal with enquiries and complaints.
- + Privacy Notice at Enrolment
We will store, use and share the information you have provided on the enrolment form for the purposes stated and with the third parties mentioned. We will also share your data on an ad-hoc basis if we are required to by law. If you want to update or remove any of the personal data you have provided you can make a request to do so via SCIPS or by contacting email@example.com
You have the right to make a request for information about yourself. Please use the College's guidance on Making a Data Protection Request to ensure you contact the right department.
New College Durham is the Data Controller for the personal data you have supplied and our Data Protection Officer is Suzy Taylor, Information Governance and Projects Manager, contact her by emailing firstname.lastname@example.org
Most of the information collected at enrolment is required by us to deliver your course and to prove you are studying with us. To do this we will share information about you with our Funding Providers, Validating Bodies, Exam Boards, sub-contracted service providers and with any of our partner institutions that are contracted to deliver your course(s). If we are asked by a local authority to confirm that you are studying with us we will only do so if we are legally required, if we know you have given permission, or in order to enable you to receive a benefit (eg. Council Tax Benefit).
We will retain data that is required by our Funding Providers for 6 years after your course ends and we will retain some data indefinitely as a permanent record to show who you are, when you attended the College, what your assessment marks were and what awards you got. This will help us to supply you with a reference or transcript if requested and for archival records. For information about provision of transcripts please contact email@example.com
If we collect other data from you in the course of your study you can expect to be informed why we have asked for it, what we will use it for, who we may pass it to and how long we intend to keep it for. Please see our Post-enrolment Privacy Notice below.
At enrolment you do not have to provide an emergency contact but this will mean we won't be able to contact anyone if you are taken ill.
At enrolment we will ask if you want to provide an image of your fingerprint so we can give you access to Library and Cashless Catering Facilities.
If you tick to receive marketing and market research information from us on the enrolment form we (or our funding partners) may contact you about courses or for feedback on your experience at College.
- + Privacy Notice: Data Protection Post-Enrolment
We will also collect data while you are studying with us, to show when you attended the College, what your assessment marks were and what awards you got – we collect this data initially to prove to our funding partners that we have enrolled you on the course and then indefinitely to supply you with a reference if you request one. See below for details of the data we collect in our systems.
Admin and Progress data: SCIPS, Smart Assessor and Unit-e
We will only collect and use personal information that you have provided to us during your study to help both you and your Tutor manage your progress on the course(s) and to ensure your personal details are up to date.
We will not pass data to any third parties without your consent unless it is required by law.
Your administrative and progress records will be held for 6 years after you finish the course to ensure we have adequate records to deal with enquiries and complaints.
If we collect other data from you in the course of your study you can expect to be informed why we have asked for it, what we will use it for, who we may pass it to and how long we intend to keep it for.
New College Durham will ensure that all personal data supplied is held in accordance with both the Data Protection Act 1998 and the General Data Protection Regulation which comes into force on 25 May 2018.
Any personal data held on Schoology will be removed when your enrolment at the College ends. Your coursework may be held by the College for up to 2 years after your course ends depending on the requirements of the relevant Exam Board.
For some courses, we will submit your work to Turnitin so we can do an anti-plagiarism check.
- + Privacy Notice: New College Durham Services
If you choose to become a customer or client of New College Durham you can expect to be informed about how your data will be processed when you take advantage of the service offered.
Customers can also contact our Data Protection Officer with enquiries by emailing firstname.lastname@example.org
The Library uses personal information and biometric data, collected during the enrolment process, in order to provide its lending services. If you want to amend any of this data please contact email@example.com
Our Podiatry Service collects and manages patient records securely. We only use this information to manage your treatment with us and will only share it with student and staff practitioners within the clinic unless we have your additional consent to provide it to a third party. Your information will be held for 7 years from your last appointment with us and then will be securely disposed of. If you want to make any amendment to your personal details held by us please contact your clinic administrator.
- + Privacy Notice: Cookies, Analytics and Remarketing
A cookie is a small file which a website may place on your device so it remembers who you are. Though most web browsers automatically accept them, you can block or remove cookies yourself by altering your browser settings at any time.
These cookies help our website to remember your preferred settings and credentials or allow you to share information with other websites with which you may have an account (eg. Facebook). You can block or remove these yourself within your internet browser or change your account settings within the other websites.
Some functionality (eg. LiveChat) may not work if cookies are blocked.
We use Google Analytics cookies to collect information about how visitors use the site to identify where we could make improvements. We don’t use personal data to do this.
Use of your data for interest based advertising
You can opt out of all data collection for the purposes of interest based advertising at http://www.youronlinechoices.com/uk/
We are currently compiling a full list of all the cookies we use and plan to publish this information during 2017/18
- + Privacy Notice: Staff
If you apply for a position at New College Durham and are unsuccessful we will only retain your information for 6 months.
If you are successful and come to work for us we will keep your information in a Personal File to enable us to administrate your contract of employment. Most of this information will be disposed of 6 years after you have left but we will retain limited evidence of your employment in case you have a further enquiry about pensions or need a reference from us.
While you are employed by the College we will keep you informed of the reasons for any extra information we collect from you and the purposes this will be used for as well as the length of time for which it will be held.
Please see our policy on Monitoring and Management of Electronic Communications, Internet and Telephones for more information.